In my last post I described the Bullet Journal system, which I use to keep myself organized and productive. In this post I’m going to explain how I use my BuJo, and I’ll give you a little tour of my notebook.
After reading blog articles and watching several YouTube videos, I knew I wanted to give Bullet Journalling a try. I started out with a cheap notebook from Staples and
stole borrowed some of my daughter’s artist pens, then I began playing around with different layouts to figure out what was most useful for me. When I was feeling more confident about what I wanted to include in my BuJo, I treated myself to a lovely bright orange Leuchtterm1917 A5 notebook along with a set of Faber-Castell PITT artist pens (shown in this photo).
In setting up my BuJo, I knew right away that I didn’t need a Future Log, which is a 6-to-12 month view of appointments and events. I use a Google calendar to book all appointments, and it’s rare that I need to view my schedule more than a month in advance. My calendar is on every device I own, so it’s easily accessible, and I didn’t see the point of essentially writing out by hand what is already well documented.
The original BuJo system does not include weekly spreads, but many people do them. I can understand this might be helpful if your weeks are full of details, and especially if you have to-do items that have deadlines on a weekly time scale. Sometimes my weeks are pretty empty from a scheduled appointment perspective, and my to-do lists don’t often fit within weekly deadlines, so I don’t use a weekly spread.
Instead, I use a monthly spread with a simple, vertical layout.
Here I record appointments or events that require me to do something ahead of time, such as my board meeting on the 21st (for which I need to prepare) or the fact that my Dad and stepmum are heading off on a long holiday (I should call them before they go). In my online calendar, such things can get lost among all the family appointments. By placing it here, it stands out more, and I can refer to it easily when I plan my days (more on that below).
I also use my monthly spread to keep track of things that I tend to forget. For example, we only get garbage pickup every other week, and sometimes I forget when the last pickup was. I also often forget to do the weekly reporting for my kids’ homelearning program (probably because it falls on a weekend), so I’ve noted it here.
But the part where the planning magic really happens is the Daily Spread. Each day I sit down to plan out the next day ahead. This includes scheduled appointments and events, daily tasks, and my to-do list.
I’ve played around a lot with the layout of my daily spreads, not just for the fun of trying out new fonts and pen colours, but also to organize it in a way that is most helpful for me. At first, I had a pretty basic layout. Scheduled events were noted with an open circle and mixed in with to-dos which were noted by a bullet (then crossed with an X when completed, or with > if migrated).
I soon decided it would be helpful to have the appointments in a separate list, so they stood out more.
This worked better, but something was still missing for me. I realized that what I needed was a way to visualize the breakdown of time over the day, where the scheduled appointments fit into that, so I could plan to use the time in-between more effectively. Kara at Boho Berry uses a time bar to plan the layout of her day (she describes it in this YouTube video):
…and so I used this idea to create something similar that was better suited to me.
I love having a visual representation of the day. I colour code the segments so that I can see where the unscheduled time lies. For example, orange is the colour for anything kid-related (Mama Duty). Green is “me time”, and pink is for housework.
Based on this layout, I can see that I’ll need to be up around 7 am to get my daughter ready for school (for more on our adventures with transitioning to high school, see here, here, and here). After dropping my son off at his program (which is run by a wonderful guy named Bruce), I’ll go for a run. That leaves a block of time in between my run and picking up my daughter from school, and I knew I’d end up spending about an hour of that block eating breakfast and indulging in a large pot of tea, so I planned to do my housework after picking up my daughter. The bar takes me to 5 o’clock, which is when I typically start working on dinner prep. If I had an evening appointment, such as a meeting or dinner date, that would be written underneath the bar.
Items in red are meant for my attention. In the example above, I need to remember to pack my son’s workout bag and bring it to Bruce’s program in the morning, because on Friday afternoons he gets dropped off with his fitness coach.
Items in grey are my task list. I’m really liking this colour, as I find it stands out and doesn’t get lost among all the other black ink. If I know when I’d like to do the task, I place it by the time bar, but I can also add a list to the right if I have more tasks that day. I can look at the bar, see when I have free spaces of time, and “divide and conquer” the tasks in that way.
Each day, often towards the evening, I sit down and plan out the next day. I check my online calendar and my monthly spread, and anything else I need (like my daughter’s ever-changing school schedule). I really enjoy this process; there is something very therapeutic about the act of writing things down, decorating with colours and fonts, and just making a pretty page!
Some people really geek out over this process: there are “plan with me” videos, where you watch someone laying out a daily or monthly spread in their journal. I enjoy watching them while I’m doing my own planning. Again, I have to put in a plug for Kara at Boho Berry…she’s just so cute and friendly, and I love her style. She does a “Plan With Me” video every month, but this month (February 2017) she is doing a video every day showing her daily planning routine.
As I go through the day, I take great satisfaction in ticking those items off my list!
Since the idea is to plan one day at a time (the night before), I use a separate to-do list to track things that I don’t have time for right now (or they may not be due for some time) so that I don’t forget.
Aside from daily planning, I also use my BuJo to house various “collections”. A collection is just a group of ideas, notes, or anything else you want to record and/or keep track of. For example, I have my house cleaning routines all laid out in my journal for easy reference (You can read more about my cleaning routine in this post).
I also have a Pen Samples page (this is pretty common, actually, which you would understand if you love pen collections!): it’s useful to refer to this when I’m going back and wanting to use the same pen colour for something, or when I’m just deciding what colour to use next.
Being a fan of books, I couldn’t resist starting some book lists:
Trackers are a very popular collection item. People use them to track their moods, their habits, the weather…you name it. I created one to track my headaches. I’m pretty sure they are related to dehydration (running days where I don’t drink enough water), but I thought it might be helpful to see how frequent they really are.
Other collections include a “Brain Dump” page, where I put random ideas and such, my daughter’s school schedule (she attends part time, and it changes about every month or so), and anything else I want to keep track of.
So that’s the tour of my Bullet Journal. It has definitely helped me get things done, and I find the fact that I have it all written down somewhere leaves a lot more room in my head for other things.
Note: lest you overestimate my artistic abilities, I want to point out that the fonts and designs you see here are virtually all copied from someone else – I have a large Pinterest board devoted to different layouts, headers, and doodles from which I take inspiration).